Privacy & Data Policy

​Effective date: Jan 1st 2025

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AI for Industry (the “Canadian Industrial AI Consortia”, "Consortia", “CIAIC”, “we”, “us”) respects your privacy and protects personal information in accordance with Canadian law, including the Personal Information Protection and Electronic Documents Act (PIPEDA). This policy explains what personal information we collect on aiforindustry.ca, why we collect it, how we use and disclose it, and how you can exercise your rights.

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1. Scope

This policy covers personal information collected through our public website, membership and pilot intake forms, newsletter sign-ups, gated downloads, and public event registrations. It does not replace project- or member-specific agreements that govern pilot data, hosting, or technical work.

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2. Information we collect

We collect only the personal information needed to operate the site and deliver services you request, including:

• Contact details (name, email, phone, organization, role) submitted via forms;

• Communications you send us (messages, attachments);

• Transaction and billing data when you pay for membership or events; and

• Technical data collected automatically (IP address, browser, device, cookies, analytics).

 

3. How we use your information

We use personal information to:

• Respond to inquiries and manage membership or pilot interest;

• Deliver downloads, newsletters, and event information;

• Process payments and maintain records;

• Improve our website and communications through analytics; and

• Meet legal or regulatory obligations.

We will not use your personal information for purposes materially different from those described at collection without your consent.

 

4. Consent and choices

By using this site and submitting forms, you consent to the collection and use described here. For marketing communications, we obtain explicit consent and include clear unsubscribe options in every message. You may withdraw consent at any time (subject to legal or contractual restrictions) by contacting us.

 

5. Cookies & analytics

We use cookies and similar technologies to operate the site, measure performance, and improve user experience. You can control cookies through your browser settings and any site-level cookie controls we provide.

 

6. Third parties, processors, and international transfers

We rely on trusted third-party service providers (e.g., hosting, CRM, email, analytics, payment processors). We enter contractual agreements (Data Processing Agreements) with providers and require reasonable security safeguards. Some providers may process data outside Canada; where transfers occur, we implement contractual and technical protections (e.g., encryption). Members and applicants may request our current list of subprocessors at any time.

 

7. Security and retention

We protect personal information using administrative, technical, and physical safeguards appropriate to the sensitivity of the information. We retain personal information only as long as necessary for the purposes described, to meet legal obligations, or to resolve disputes; then we securely delete or anonymize it.

 

8. Access, correction, complaints

You may request access to or correction of personal information we hold about you. To make a request or to raise a privacy concern, contact our Privacy Officer (details below). We will respond within a reasonable timeframe and follow applicable law. If unsatisfied, you may contact the Office of the Privacy Commissioner of Canada.

 

9. Breach notification

In the event of a confirmed privacy breach affecting personal information, we will notify affected individuals and the Privacy Officer promptly and take reasonable steps to contain and remediate the incident in accordance with legal requirements.

 

10. Children

Our site is not intended for children under 13. We do not knowingly collect personal information from children under 13.

 

11. Changes to this policy

We may update this policy from time to time. Material changes will be posted with a revised effective date.

 

12. Contact

Privacy Officer
AI for Industry/Canadian Industrial AI Consortia (CIAIC)
Email: privacy@aiforindustry.ca